Time recording: Are you doing it correctly?

In this video, Panos Loules, ERC Project Officer, walks you through how to correctly record time on your Horizon Europe project.

🟠 What you’ll learn

🔸 Why time records are critical for claiming personnel costs
🔸 What acceptable time-recording methods look like
🔸 How to avoid common mistakes that can lead to rejected costs
🔸 How to convert hours into days correctly
🔸 What it takes to stay audit-ready

🟠 Chapters

00:00 Introduction
01:56 Why time recording matters
02:46 Correct time recording
05:45 Key data requirements
07:23 Common mistakes
08:41 Risks of poor timekeeping
10:39 Conversion of hours to days
15:00 Key takeaways

🟠 Further resources

🔸 ERC official website
https://erc.europa.eu

🔸 ERC supplementary agreement template (Horizon Europe)
https://erc.europa.eu/sites/default/files/2022-10/Template_HE-erc-suppl-aggr_en.docx

🔸 ERC Work Programme 2026
https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/horizon/wp-call/2026/wp_horizon-erc-2026_en.pdf

🔸 Information for Applicants
https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/horizon/guidance/information-for-applicants_he-erc-stg-cog_en.pdf

🔸 EU Funding & Tenders Portal
https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home

🔸 Horizon Europe Annotated Grant Agreement
https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/common/guidance/aga_en.pdf

🔸 European Commission monthly declaration (on day-equivalents worked for the action) template https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/common/temp-form/report/time-declaration_en.docx

🔸 Contact ERC for grant management questions
https://erc.europa.eu/support/contact-us-page

🔸ERC Classes on Personnel costs calculation